2025 Trade Show Booth Registration

TERMS:
All exhibitors must be members of the Texas Associations of Fairs & Events in good standing with dues paid for the year the Trade Show is held.

All exhibitors must provide in advance of the show a certificate of general liability insurance with a minimum coverage level of $1 million and name the Texas Association of Fairs and Expositions, Inc. d/b/a Texas Association of Fairs and Events as an additional insured. Or, a general liability policy will be available for purchase through the association if so desired. Exhibits must be arranged so as not to create any obstruction to the view of the other exhibits or create a hazard. Displays cannot extend beyond the bounds of next booth. The tacking, posting or placing of advertisement outside of the space contracted for will not be permitted elsewhere in the hotel, nor will soliciting be allowed outside the confines of an exhibitor’s booth. No walk around acts will be permitted to perform outside of the space contracted for unless approved by the Trade Show Chairman. Exhibitors who wish to build any structure in their booth must submit plans along with contract for approval by the Trade Show Committee and any local inspection codes. Exhibits must be of sound and attractive construction and must not deface or mar walls, ceiling or floor of exhibit area. No one will be allowed to operate combustible engines. It will be the responsibility of exhibitors to keep their booths neat and clean. Organs, pianos and other musical instruments may be played at intervals at low tones; however, loudspeaker sound systems are discouraged and may be operated only with the approval of the Trade Show Committee. There will be no musical acts showcased in the booth area of the trade show. If musical acts would like to showcase they are encouraged to submit an official talent showcase application.

PLEASE NOTE:
During official trade show hours all business must be conducted from the trade show floor. Exhibitors selling merchandise will be responsible for paying all city and state sales tax. Drawings for prizes must be approved and under the supervision of the Trade Show Committee. Prize announcements will only be made if the exhibitor completes a “Trade Show Prize Announcement” form. It is the responsibility of each exhibitor to protect his or her property. TAF&E will not be responsible for any losses. The Texas Association of Fairs & Events reserves the right to accept or reject unconditionally any contract for exhibit space. The Trade Show Committee also reserves the right to cancel a booth rental contract and have the property of the exhibitor removed from the building, if in the Committee’s judgment the business or activity of the exhibitor is objectionable or not as represented to TAF&E. Exhibit space may not be transferred or sublet to another party.