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Home > Convention > 2025 Trade Show Booth Registration

2025 Trade Show Booth Registration

Tradeshow Sponsored by

Tradeshow Sponsored by

**Welcome to the 2025 TAFE Tradeshow Registration!**

As we gear up for our most exciting convention yet, we’re thrilled to offer you the opportunity to showcase your brand at the 2025 TAFE Conventions. This year’s event promises to be our largest and most dynamic gathering of industry leaders, innovators, and enthusiasts. Whether you're looking to launch a new product, connect with key industry players, or enhance your brand’s visibility, our tradeshow is the perfect platform for you.

**Why Exhibit at Our Tradeshow?**

- **Unmatched Exposure:** Reach hundreds of targeted attendees who are eager to explore the latest trends and technologies in Fairs and Events.

- **Networking Opportunities:** Connect with decision-makers, potential clients, and partners in a vibrant, interactive environment.

- **Innovative Space:** Choose from a variety of booth sizes and configurations to best showcase your products and services.

- **Exclusive Benefits:** Gain access to special promotional opportunities, including featured listings in our event program and online directory.

Don’t miss out on this unparalleled opportunity to position your brand at the forefront of the industry. We look forward to welcoming you to the 2025 TAFE Convention and working together to make this year’s tradeshow a resounding success!

For any questions or additional information, please contact our Tradeshow Team at texasfairsandevents@gmail.com

How to Register Online

How To

2025 Trade Show Booth Registration

Due to space restrictions trade show booths are available on a first come first serve basis. To ensure a spot return your application as soon as possible.

BOOTH AMMENITIES:
Each booth rental includes two (2) trade show only passes, convention registration is NOT included (please register on convention registration page for full convention access Click here for full Convention Registration). Individual meal tickets, tradeshow only passes available for sale on this page.

BOOTH DESCRIPTION:
All booths are 10’ deep and 10’ wide. Booths will have 8’ draped back and side drape and include a 7” x 44” booth identification sign consisting of two lines of copy, 6’ draped table, wastebasket, two chairs, and electrical access

SCHEDULE:
Setup: Thursday, January 9, 2025 & Friday, January 10, 2025.
Deadline for set-up will be at noon on January 10, 2025.
Teardown: At closing time on Saturday, January 11, 2025 through 9am Sunday January 12, 2025

TRADE SHOW HOURS:
Friday, January 10th 3:00-6:00pm
Saturday, January 11th 4:00-6:00pm

BOOTH PROMOTION:
TAF&E will again hold Booth Promotion to encourage participants to visit the booths. Payment for booth space, booth promotion, convention registration and/or 2025 dues must be made in full when booth is reserved.

CANCELLATIONS:
Upon written notice of cancellation to the TAF&E Office postmarked by December 3, 2024, TAF&E will return 90% of the 2025 booth rental. After December 3, 2024, there will be no refund.

1. Exhibitor Information

2. Company Information

3. Annual Membership

Please note: Annual Membership only has to be paid ONCE for the entire organization. If you have questions as to whether or not the membership for your organization has been paid for the current year please contact the TAFE Office at: texasfairsandevents@gmail.com. Thanks!
Associate Membership
$200.00

4. Booth Registration Information

Tradeshow Items Available
**See discount for 2 booths as an item
2025 Booth Rental (1 space)
$650.00
2025 Double Booth Rental (2 spaces)
$1,150.00
2025 Tradeshow Day Pass
For additonal attendees
$35.00
Booth Promotions
$150.00
Liability Insurance Purchase
$50.00
Tradeshow Attendee List
$100.00
** Saturday Night Foundation Dinner. Seating arrangements and assigned tables will be available for sale at a later date.
Available Individual Meal Tickets
Choose as many as you need
2025 FRIDAY ONLY Dinner Ticket
Jan 10, 2025
General $70.00
2025 SATURDAY Only Breakfast Ticket
Jan 11, 2025
General $35.00
2025 SATURDAY ONLY Lunch Ticket
Jan 11, 2025
General $50.00
2025 SATURDAY ONLY Foundation Night Dinner
Jan 11, 2025
General $100.00

Terms & Conditions

TERMS & CONDITIONS
 

TERMS:
All exhibitors must be members of the Texas Associations of Fairs & Events in good standing with dues paid for the year the Trade Show is held.

All exhibitors must provide in advance of the show a certificate of general liability insurance with a minimum coverage level of $1 million and name the Texas Association of Fairs and Expositions, Inc. d/b/a Texas Association of Fairs and Events as an additional insured. Or, a general liability policy will be available for purchase through the association if so desired. Exhibits must be arranged so as not to create any obstruction to the view of the other exhibits or create a hazard. Displays cannot extend beyond the bounds of next booth. The tacking, posting or placing of advertisement outside of the space contracted for will not be permitted elsewhere in the hotel, nor will soliciting be allowed outside the confines of an exhibitor’s booth. No walk around acts will be permitted to perform outside of the space contracted for unless approved by the Trade Show Chairman. Exhibitors who wish to build any structure in their booth must submit plans along with contract for approval by the Trade Show Committee and any local inspection codes. Exhibits must be of sound and attractive construction and must not deface or mar walls, ceiling or floor of exhibit area. No one will be allowed to operate combustible engines. It will be the responsibility of exhibitors to keep their booths neat and clean. Organs, pianos and other musical instruments may be played at intervals at low tones; however, loudspeaker sound systems are discouraged and may be operated only with the approval of the Trade Show Committee. There will be no musical acts showcased in the booth area of the trade show. If musical acts would like to showcase they are encouraged to submit an official talent showcase application.

PLEASE NOTE:
During official trade show hours all business must be conducted from the trade show floor. Exhibitors selling merchandise will be responsible for paying all city and state sales tax. Drawings for prizes must be approved and under the supervision of the Trade Show Committee. Prize announcements will only be made if the exhibitor completes a “Trade Show Prize Announcement” form. It is the responsibility of each exhibitor to protect his or her property. TAF&E will not be responsible for any losses. The Texas Association of Fairs & Events reserves the right to accept or reject unconditionally any contract for exhibit space. The Trade Show Committee also reserves the right to cancel a booth rental contract and have the property of the exhibitor removed from the building, if in the Committees judgment the business or activity of the exhibitor is objectionable or not as represented to TAF&E. Exhibit space may not be transferred or sublet to another party.

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